Secretarial Jobs Board

Office Administrator

Reference: SWR1516
Job Decription:

Office Administrator - Estate Strategy Group are currently recruiting for an experienced Office Administrator to join our fantastic team based in Sudbury. As estates and facilities specialist consultants, we like making things better. We work with organisations to review how well their assets are supporting their corporate objectives and make informed recommendations on how they can utilise their property portfolios more effectively

The Office Administrator is primarily responsible for overall general office duties within our Sudbury Office, providing personal assistance and administration support to the Managing Director and Operations Director. You will also assist in the administration of new employee recruitment and have responsibility for inputting project and financial data to the project plan and various spreadsheets and databases. There may be occasions you will be required to travel to our London office to support there also.

Other key responsibilities include:

• Support the Directors by managing their diaries in terms of scheduling appointments, or amending appointments ensuring that sufficient time is allocated for travel, preparing any briefing documents or booking train tickets or accommodation for meetings in advance and helping plan for the week ahead.
• Ensure all messages are relayed by telephone or email ensuring that any enquiries or tasks are tracked and responded to in a timely manner.
• Take responsibility for ensuring the Sudbury Office runs efficiently and that any office equipment e.g. telephones, computers, printers are maintained, cartridges replenished, paper in stock and other stationary readily available.
• Create basic letters and emails on behalf the Managing Director or Operations Director and take basic notes and actions at any ESG meetings and prepare a basic record of the meeting
• Manage, track and respond to any mail received in the post ensuring that letters are forwarded to the appropriate person
• Provide support to other staff at any marketing or promotion events in line with main role
• Assist in the administration of any recruitment process for new employees and create and update records and databases with personnel, financial and other data for new and existing employees.


Skills and attributes required:

• At least 2 years' experience undertaking office administration duties as outlined in the above responsibilities
• Experienced user of Microsoft Office 365 software or similar, including Word, Excel, Email, and project or financial data entry to databases or project plans
• Fantastic organisation and communication skills
• Professional telephone manner
• Accurate with good attention to detail
• Ability to multi task with understanding if good office management
• Hold a valid DBS check or be happy to complete one


This is an excellent opportunity to join our highly reputable company and take pride in this role on a full time basis (37.5 hours per week)

On offer is a salary of £20000-£25000 per annum depending on experience. You will also be entitled to 25 days holiday per year as well as Bank Holidays.

If you feel you have the relevant skills and experience and are interested in this role please apply now. Please note that Spider will conduct initial telephone interviews for this vacancy therefore should your application be suitable you will be contacted directly by one of their team.

Strictly No Agencies Please.

This vacancy is being advertised and handled by Spider. The regions Fixed Fee Web Recruiter and Online Job Advertiser. We provide an online recruitment advertising and employee selection service in Suffolk, Norfolk, Essex, and Cambridgeshire and beyond.

Additional keywords: office admin, office manager, Microsoft, PA

By applying for this role, you give permission for Spider to submit your personal information contained within your CV or any other relevant information you provide in order for the prospective employer outlined within this advertisement to review your application for the specific role applied for.

Job Type: Permanent
Location: Suffolk, Sudbury
Salary: 20000-25000 Per Annum
Posted by: Spider Web Recruitment
Date Posted: 14/05/2018


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